Don't Recreate--Make a Template and Save Times in Outlook

NOTE: This week’s F1 Tuesday features a rather monotone guy from Microsoft, but it’s a good tip and there was no need to reinvent the wheel. Also, this is a great example of what’s available at the Microsoft Office Help site (just an F1 button away). Thanks to Linda Reed for suggesting it for an F1 Tuesday.

Today’s Topic: Save Time with Templates in Outlook

Who? Anyone who sends the same or very similar email messages over and over. For instance, a reminder you have to send regularly or information parents frequently request.

Why? Because it’s a pain to retype the same information over and over again. We’re busy!

How? Visit the Microsoft Office Help and watch one or both short videos there that describe this nifty tip. Here's the link: Save Time with Templates in Outlook

(Note: This demonstration features Windows 7 operating system and Office 2010—different software will yield different results.)

Top Secret

Today’s Topic: Go Behind the Scenes and Learn How the Folks at F1 Offer Such Expert Advice AND Learn How to Make the BCC Field Always Appear in an Email

Who? People who can keep secrets.

Why? Because you’re curious. You know you are.

How? Watch this short screencast:
(Note: This demonstration features Windows 7 operating system and Office 2007—different software will yield different results.)

Ignore and Automatically Delete Unwanted Emails

Today’s Topic: Keep Your Inbox Tidy by Automatically Deleting “Reply All” Responses

Who? Anyone who hates seeing everyone’s reply to a message they may not have even needed in the first place.

Why? Keeping a tidy inbox is hard, but Outlook 2010 has some nifty features that help. With one click you can prevent unwanted emails from even showing up in your inbox.

How? Watch this short screencast:

(Note: This demonstration features Windows 7 operating system and Office 2010—different software will yield different results.)

Outlook Anywhere (No More Outlook Web Access)

Today’s Topic: Access Your District Email Using Your Laptop Without Going Through the District Staff Page

Who? District employees with district laptops.

Why? Because it’s nice to be able to access your email the same way whether you’re at school or away.

How? Watch this short screencast:

(Note: This demonstration features Windows 7 operating system and Office 2010—different software will yield different results.)
If you are still using Office 2007, watch this screencast instead:

Save Money! Save Trees! Save Time!

Today’s Topic: Enable double-sided printing/copying and stapling from the comfort of your desk

Who? District employees who print and copy documents

Why? You can save time, money, and trees by printing to copy machines (as opposed to printers) AND copying double-sided whenever possible. In addition, why not have the copier staple those copies for you? We’ll show you how to do this from the comfort of your own desk in mere seconds! (Then, we’re sorry to say, you WILL have to get up from your desk and walk down to the copier to pick up your copies. But that’s just good exercise.)

How? Watch this short screencast:

Where's My Paystub?

Today’s Topic: Accessing Your Paystub and Other Payroll Information Electronically

Who? District employees who get paid—especially those who use direct deposit.

Why? Over the summer, our payroll department instituted a new system that allows employees to access their paystubs and other payroll information electronically. Printed paystubs for employees who use direct deposit will no longer be distributed. If you want your paystub information, you’ll have to access it electronically. NOTE: This demonstration shows how to get access your information at work . . . if you want to access your information from home, you will need to go the district webpage, click the Programs and Services tab, then click on the TSD Staff Resources link. On that page, you will find the link to Skyward Educator Access. After you get to Skyward, simply follow the steps described in this demonstration.

How? Watch this short screencast:

Time to Clean Out Your Closet, Er, I Mean Inbox

Today’s Topic: Clearing Out Your Outlook Inbox

Who? Users of Outlook who have full inboxes.

Why? Lots of us have lots of old emails sitting in our inboxes waiting for us to have the time to go through them and delete the ones we no longer need. Let’s face it, that time will never come—there will always be something better to do than delete old emails. This demonstration shows you had to adopt a popular closet cleaning technique to tidy up your inbox.

How? Watch this short screencast:

Clear Out Your Inbox from 10Tech on Vimeo.
(Note: This demonstration features Windows 7 operating system and Office 2007—different software will yield different results.)